Efficaxx Go Paperless

Do You E-Commerce?

 

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E-commerce sounds like complex, hard work, especially in addition to a business or entity that already works. But it is as simple as trading in products or services using a network like the Internet. It simply uses technologies that we use every day, such as M-Pesa, to send and receive payments, or Jumia and OLX to buy goods.

It has completely revolutionized how we do business, and even leisure.

Rewind 20 years back, You would like to get a product in bulk, and you need it in a short while. Nairobi is quite vast, and shops even more so. You wouldn’t know where to start, or even whom to call. You could get a lucky break, and find a supplier in your first try, but to get about 6 others and compare quality and price, that will take more time than you have.

But with e-commerce, you could Google, and find distributors, on their websites, see their samples, and know where they are located. Send the money. Pay for the product as it is delivered. E-commerce has made life easy, giving you time to focus on the real things that bring you money.

So, how do you get started on e-commerce?

1) Create a website. Statistics from a Google Mobile Movement Study show that 88% of consumers who search for a type of local business on a mobile device call or go to that business within 24 hours. With an additional shopping cart feature, you can make and receive payments over the site and in real time.

2) Make use of social media. Social media offers free opportunity to market, advertise and even interact with clients and potential customers. 7 out of 10 consumers are more likely to use a business if it has information available on a social media site. (comScore Networks research). With the widespread reach of social, satisfied clients can advertise you to international markets.

3) Create avenues for making and receiving payments using mobile money or online payments such as Lipa na M-Pesa, Airtel Money & gateways such as JamboPay respectively.

4) Use e-mail to market your business. Customer acquisition is said to have quadrupled in the last 4 years. There are unchartered waters and untapped markets to be reached if you use e-mail. Reach out and tap into opportunity.

Security Advice

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Computer security is critical in almost any technology-driven industry which operates on computer systems. Computer security can also be referred to as computer safety. The issues of computer based systems and addressing their countless vulnerabilities are an integral part of maintaining an operational industry.Security can be system security, application security, cloud security, data security.We at efficaxx focus an all these stated disciplines to ensure that the client security systems is up to date due to the ever emerging threats
How do we do this:

1. Access authorization restrictions: Access to a computer requires authentication. It protects either the whole computer such as through an interactive log on screen or individual services, such as an FTP server. There are many methods for identifying and authenticating users, such as passwords, identification cards, and, more recently, smart cards and biometric systems.
2. Anti-virus software that attempt to identify, thwart and eliminate computer viruses and other malicious software.
3. Backups option, which involves using one of the file hosting services that backs up files over the Internet for both business and individuals.
4. Cryptographic techniques involving transforming information, scrambling it (encryption)so it becomes unreadable during transmission. Secure ciphers are designed to make any practical attempt of breaking infeasible. Symmetric-key ciphers are suitable for bulk encryption using shared keys, and public-key encryption using digital certificates can provide a practical solution for the problem of securely communicating when no key is shared in advance. The intended recipient can unscramble the message (decryption).
5. Firewalls installation to protect computers and computer networks from attack and subsequent intrusion by restricting the network traffic that can pass through them, based on a set of system administrator-defined rules.
6. Use of Intrusion-detection systems that scan a network for people that are on the network and detect unauthorized users who are doing things that they should not be doing, for example trying a lot of passwords to gain access to the network.
7. Awareness programs to keep employees aware of the dangers of social engineering and introducing policies that will prevent social engineering thus reduce network and server breaches.

 

Paper-work vs Technology

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On average, it takes more than 20 min to retrieve a paper record off a typical registry. This means constant hustle with paper records which results to loss in man hours and hence become costly to the organization. On that regard, we have designed a document digitization solution meant to bridge this gap between older paper based processes and the digital era
Document scanning
In doc scanning/ image scanning, we convert paper docs, pics or other files into digital formats for archiving and future references. We do the scanning for you using our exceptional expertise or we train your staff to do it. Storage of your Digitized data is managed by powerful software we install in your server to manage the whole digitizing process. Storage categories are fully customizable to departments, divisions and document types. The server can be managed locally or set up in our Server room and is always at the client disposal.
Data Management Processes and Systems
Once the documents have been scanned it needs to be archived in a proper manner from which it would be readily available and easy to retrieve when needed. Efficaxx has designed various solutions to capture and retrieve both multimedia (pictures, video and audio) and paper records. This thereby facilitates use of high technology gadgets like Tablet PCs (Apple iPads, Samsung Galaxy tablet etc.) laptops for your out of office expeditions and ordinary office PC's to access these records. Documents can either be captures in a Document Centric manner or a Human Centric manner. In many Business Process Management products, 'Human Centric Tasks' in a business process are carried out by the employees in charge who input data into web forms. In contrast, Document Centric Tasks will be done by the data transmitted between systems or within a system. Remote Storage and Access Companies are turning to digital document capture to enable their businesses integrate more efficiently with computers and the Internet. Through this integration, document digitization will enable staff within an organization to be able to work virtually from any place without being physically present in the office. Once set the system enables you to:

1. Secure Access of your data over the internet WHEREVER YOU ARE!
2. Individual access is controlled and logged.
3. Enable sharing of documents especially those that enhance collaborative work.

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